Team Member Calendars

How to create a calendar for a team member

Creating separate calendars for each team member makes it easier to manage bookings, availability and staff schedules. Each person can have their own booking link, so clients can book directly with the right person.

Why give each team member their own calendar?

Having separate calendars means:

Each person gets their own booking link.
You can track who is booked and when.
Clients can book directly with the right person.

Step 1: Find your calendars

From your dashboard:

Click Calendars from the menu on the left.
You will see a list of your existing calendars.

Step 2: Create a new calendar

To create a calendar for a team member:

Click + New Calendar in the top right.
Choose Create from Scratch.
Give the calendar a clear name.

Examples: You could name the calendar Jess - Haircuts or Ben - Consultations. This makes it easier to know who the calendar belongs to.

Step 3: Assign the right team member

In the calendar setup, look for the section called Team Members or Assigned Users.

Tick the box next to the team member who should own the calendar.
If you want clients to choose from multiple staff, you can assign more than one person.

Tip: If the calendar is only for one team member, only assign that one person. This keeps the booking link simple and avoids confusion.

Step 4: Set the availability

Choose which days and times this team member is available for bookings.

You can set their regular working hours, breaks, lunch hours or specific hours for each day.

Clients will only be able to book during the times you make available.

Step 5: Save and share the booking link

Once everything is set up, click Save to finish.

You will then get a booking link for that calendar. You can share this link with clients so they can book directly with the right team member.

Example:
www.yourdomain.com/booking/cosmeticsjess

Quick tips

Each staff member can have their own calendar and booking link.
You can change availability or assigned users at any time by editing the calendar.
Use the calendar view to see everyone’s bookings in one place.

That's it! Your team member now has their own calendar and booking link.